October 12, 2022

Key Benefits of Employment Agreement Contract Automation

Tired of managing your employment agreement contracts manually? It’s time to leverage an automated solution that can overcome the challenges. Continue reading this article to learn more.

When it comes to employment agreements, many things can go wrong. From the moment you hire your new employee, you're responsible for ensuring that all of their and your company's rights are protected.


But what happens if something goes wrong? How will you know how to fix it? And how will you know when and how to enforce those rights? That's where automation comes in.


This article looks at how automation can help you overcome the challenges with manual processing and management of employment agreement contracts.


What is an Employment Agreement Contract?

An employment agreement contract is a legally binding contract that outlines the terms and conditions of an employee’s employment. Employment contracts can vary considerably depending on the type of employee hired.


These contracts are often used in the case of large corporations with multiple employees. However, even small businesses should consider having an employment contract for their employees. This is especially true if you want to protect yourself from potential lawsuits from disgruntled employees who may feel they were wronged by their former employer.


An employment contract protects both parties involved in the hiring process. It protects your business by outlining responsibilities, expectations, and compensation for the employee. It also protects the employee by ensuring they will receive a fair wage and benefits. Furthermore, it safeguards them against unfair treatment during their tenure at your company.


Challenges with Manual Employee Agreement Management Process

HR departments can face several challenges if they rely on manual processes of managing employee agreements. Let’s look at them in detail.


Higher Completion Time

If you're not using an automated system, you're probably spending a lot of time on manual employee agreement contract management. You need to keep track of new hires, terminations, and contract changes.


You have to ensure everyone gets their paperwork in on time and signs off on the right things at the right times. It's a lot of work. But it doesn't have to be this way. A well-designed system will help you streamline your operations and save you time in the long run.


Longer Timelines for Revisions

Manual employee agreement management is slow and can take a long time to work on revisions. This is because each employee agreement has to be revised by the legal team and then sent to the HR department for review.


After that, it has to go through the company's legal counsel before being sent back to HR for final approval. This can take weeks and means that your employees are waiting longer than they should be for their contracts.


Lost Contracts

Lost contracts are a real problem in the world of manual employee agreements. The contract is a legal document that must be produced, signed, and stored in a safe place. But that doesn’t happen at times.


It can be difficult for you to keep track of your employment agreements when they remain scattered across multiple systems. The employees responsible for managing them might not even remain aware of the importance of having them. This is why you need to have an automated system to manage contracts.



With manual employee agreements, you have to ensure all your files remain stored somewhere safe and secure. If you don't, there is a risk someone could get their hands on them. And they might not be the person that should be reading them.


There are also potential legal issues to consider. If you're dealing with confidential information, such as trade secrets or personal information about employees or customers, it can get tricky if someone else gets their hands on it.


You should ensure your employees understand this and know that they should never give out any personal or sensitive information unless it is absolutely necessary.


Information Silos

Information silos are a real problem in the world of employee agreements. This happens when you have to manage employee agreement contracts manually instead of using a system that any employee can access and update automatically.


Information silos can lead to each department or team developing its own way of doing things and keeping it within its own group. It may lead to duplicate efforts and wasted time on tasks that could be completed better with a centralized system.


Higher Costs

Manual employee agreement management is a costly process. It requires constant monitoring, maintenance, and updating of information. This can be a huge drain on your company's resources and budget, so it's critical to make the process as efficient as possible.


One way to make manual employee agreement contract management less expensive is by using an automated tool to manage your agreements.


Document Automation - Overcoming Employee Agreement Contract Challenges

Here’s how automation can help you overcome challenges associated with the manual management of employee contracts.


Enables Compliance

Automation in employee agreement management enables compliance by ensuring that all agreements get reviewed and updated regularly. Your HR department will always work with the most up-to-date version of the contracts.


Automated processes also allow for an audit trail, which is helpful for evidence of compliance. This makes it easy for you to prove that you have met your obligations and can also help prevent any disputes from arising in the first place.


Improves Process Visibility

Automation improves process visibility by providing a bird's-eye view of the entire employee agreement management process. This allows you to see what is happening, when it happens, and where it happens.


You can then take action when necessary to ensure that your contracts get managed efficiently without investing too much time or money into fixing problems. Automated employee agreements also allow you to streamline your processes by eliminating manual steps to update an employee agreement.


It allows you to reduce the time spent on each step in the management process, which saves your company money.


Eliminates Information Silos

Information silos are a result of manual employee agreement management, which often leads to inefficient processes and duplicate efforts. With automation, you can eliminate these problems by automating your employee agreement management process and eliminating the need for employees to complete tasks manually.


You can do it with software that allows users to enter data once and have it automatically populated across multiple systems. In addition, automation can help you eliminate human error and the need for employees to complete repetitive tasks manually. These errors and repetitive tasks can lead to delays or issues within your company's employee agreement management process.

How do We Solve this Problem with Document Automation?

Whether you are a small or large-sized business, you know the importance of having an Intelligent Document Processing (IDP) platform that can automate the processing of your employment agreement contracts.


Employment agreements are a big part of your operations, which can be challenging and time-consuming to manage. That's why we built the VisionERA so you can focus on what matters most—your employees & clients—while we take care of the rest.


With VisionERA, you'll see an immediate reduction in manual labor and wasted time that goes on manual agreement contracts with our easy-to-use automated platform. The platform has an AI-powered system that requires minimal human intervention to get the desired results.

Note: Gone are the days for manual processing of employment agreement contracts! Get your hands on VisionERA IDP at just $0. Like to know the terms and conditions associated, simply click on the link here.

To try out VisionERA yourself, use this link to gain access to our free trial.

Want someone to guide you through features and benefits of VisionERA in detail for your employee contracts, schedule a demo with us!

Get Started with your Document Automation Journey

$0 Implementation cost | $0 monthly payments -> No Risk, No Headaches

Pay only for Satisfactory Results!

Sign up for Free Trial