August 23, 2022

What is HR Process Automation and How VisionERA can Revolutionize the HR Industry?

Human resource process (HRP) automation entails adopting cutting-edge technology to automate recurrent and time-consuming HR procedures. Consequently, using advanced technology, HR process automation will enable businesses to save significant time and costs.

By removing repetitive operations, decreasing burden, and establishing speedier processes, human resource process automation enhances employee experiences and promotes process efficiency. This frees time for people operations teams (including HR and talent acquisition) to focus on applicants and employees. 

The pace of technological development in the modern day is thrilling. Computing power continues to double every two years (known as Moore's law), and data generation increases rapidly as more and more gadgets are linked to the internet. 

These innovations significantly affect our regular activities and our methods of production. Automation has become a significant trend as processing power and data become more readily available. 

According to a recent prediction from Gartner, the next decade will usher in a "hyper-automated" era. 

Hyper automation is concerned with using cutting-edge technology like AI and ML to further automate processes and supplement human labor. In addition to including a wide variety of automatable resources (i.e., find, analyze, create, automate, measure, monitor, reassess), the term "hyper-automation" is also used to describe the level of complexity at which such resources are used. 

Human resource process automation will enhance the chance of jobs that can be automated via the use of analytics and complicated algorithms. HR automation is the use of software to accomplish specific HR processes and operations without the need for human intervention. HR automation also includes standardizing and refining HR procedures to improve speed, accuracy, and consistency. HR automation is about creating better experiences for workers and applicants. Human Resource Process Automation is a relatively new technology that has drastically transformed how we think about regular and repetitive operations. 

A recent Deloitte poll validated Human Resource Process Automation as a realistic and proven option, with over 74% of respondents wanting to investigate the technology in the future years and around 22% having already experimented with or adopted Human Resource Process Automation.

Automating human resources administrative and operational activities frees up a significant amount of time and resources that may be spent on more productive and strategic actions such as providing face-to-face time to workers or addressing difficulties. We'll go over all you need to know about Human Resource Process Automation in human resources and payroll, including the advantages, use cases, and best practices for adopting it.

Human resource process automation is a great technique to increase HR data management skills. It refers to software bots that automate rule-based, highly transactional HR activities requiring little or no human participation. Human Resource Process Automation in HR operations is generally accomplished by having a software robot do high-volume, repetitive operational activities on behalf of HR staff. These include procedures that involve a substantial amount of manual and repetitive work, such as new employee onboarding, payroll processing, benefits enrollment, and compliance reporting. Aside from enhanced accuracy and speed of data processing, Human Resource Process Automation may help to reduce total HR-related expenditures.

HRPA Advantages in Human Resources and Payroll 

In general, the human resources department in every firm plays an essential role in assisting workers and improving the entire working environment to ensure that employees execute their duties efficiently. However, given the large volume of data management - form filling, updating, verifying information, and a constant flood of request processing - HR managers are drowned in repeated admin activities. 

Human Resource Automation allows firms to substantially condense monotonous procedures by automating the most repeated operations, freeing HR professionals to concentrate on more productive and strategic duties critical to the company's success. The emphasis of Human Resource Process Automation in HR operations is mostly on microtasks, integrating all of the procedures that the large legacy systems did not or could not solve. 

Human Resource Process Automation can completely transform the HR business by increasing productivity and delivering a faster return on investment. Human Resource Process Automation, an entirely non-invasive technology, may operate in the background without requiring human intervention. There are various advantages of employing Human Resource Process Automation in HR and payroll, including: 

Increased Productivity and Accuracy 

Human Resource Process Automation employs pre-programmed technology, which reduces the margin for mistakes. Furthermore, by enabling employees to concentrate on higher-value jobs, the technology directly adds to the company's overall strategic objectives and productivity. 


HR departments should anticipate work to be handled constantly using Human Resource Process Automation in the background. It was designed for perfect replication and error-free performance, with 

no output variances throughout an operating period. 


The cost per job or effort on Human Resource Process Automation is much lower when used at scale and can be quickly scaled up and down as needed. This results in minimum effort or downtime for the whole system. 


With no human involvement and no leaves, efficiency rises dramatically since bots operate 24 hours a day, seven days a week. 


Human Resource Process Automation technologies are incredibly adaptable and can execute predefined operations regardless of the deployment environment.

The Practical Examples of Human Resource Process Automation that VisionERA Offers to its Clients:

1. Screening CVs and Shortlisting Candidates


Regarding fundamental HR operations like hiring, a significant amount of time is spent processing resumes and application forms received from applicants for available jobs. 

73% of HR time is spent on monotonous tedious administrative tasks.

Software robots may make this process considerably easier by collecting applications and comparing the data to a list of specified job criteria. These criteria may be seen as predetermined guidelines that influence the whole selection method while using HRPA technology. Based on this, qualified individuals may be contacted for interviews, while those who do not meet the selection criteria may be notified of their rejection. 

HR managers may also employ Human Resource Process Automation technology to remove the massive paperwork involved. Human Resource Process Automation in HR may classify and inform all applicants of their interview results using the database that stores all possible workers' profiles. HR organizations may use it to make the somewhat intricate recruiting process run more smoothly, attracting and retaining top personnel. 

2. Making Onboarding Easier 

HR onboarding is often lengthy and time-consuming in which data from many systems must be synchronized to generate a new user account and access privileges for apps, IT equipment, email addresses, and other services. Robust data integration capabilities are essential to the agreement between the organization's operations and the employee's profile and preferences. 

By automatically activating a specific template for a user account's onboarding workflow, robotic process automation may be utilized to expedite the whole onboarding operation. Software robots may then make rule-based choices like which onboarding materials to transmit, which credentials to issue to the new employee, and much more. 

3. Data Management for Employees 

When it comes to HR-related duties, one of the most critical areas is employee data management. It usually necessitates organized and consistent activities across numerous databases (with diverse data formats) ranging from payroll and employee benefits to business rules. 

With a continual stream of personnel data in the shape of current workers, recruits, contractors, and so on, HR departments often find it challenging to manage it all manually. 

Robotic process automation may make it easier to perform personnel management activities, lowering the risk of inaccurate data entry to a bare minimum. Robots may also regularly perform data cleaning operations to maintain consistency across numerous databases. 

4. Maintaining Organizational Compliance 

Compliance is one of the most critical HR tasks in any firm. Companies must emphasize error-free and seamless compliance due to stringent labor laws and other restrictions. However, establishing high compliance at an organizational level takes significant time, and attention from HR specialists since every piece of information must be appropriately reviewed and inputted. 

Using Human Resource Process Automation software, such as with the help of VisionERA, for compliance-related operations speeds up the process and reduces delays and human mistakes since everything is done by software bots, improving overall accuracy. 

5. Employee Onboarding and Training 

Human Resource Process Automation technology may assist your business and HR department in fully automating the induction process. New applicants will get a digital profile immediately after applying for and accepting a job offer. 

Under this digital profile, the Human Resource Process Automation software may automatically initiate the onboarding of recruits and verify that the applicants are up to speed on all business procedures, compliance standards, and other legislation. 

When combined with a well-designed e-learning and training support platform, the Human Resource Process Automation-based automated induction process has the potential to significantly increase training efficacy and uptake. 

6. Management of Performance 

Organizations across sectors continually investigate how they might employ Human Resource Process Automation to re-evaluate their performance management systems. Human Resource Process Automation software assists HR departments in maintaining corporate efficiency by assisting with employee goal planning, incentive calculations, and reward assessment.

Industry Standards for Robotic Process Automation in Human Resources 

When properly developed and deployed, Human Resource Process Automation technology can significantly increase the productivity and efficiency of your HR staff. Here are some recommended practices to keep in mind when you establish and automate your HR processes: 

a) Create a Transparent Shared Services Model

To guarantee success, optimize your HR operations by automating activities and keeping all information in one place. Human Resource Process Automation helps you to decrease all manual activities associated with time-consuming HR operations like onboarding, payroll processing, compensation modifications, and departure management. This will also help you save money and build a more efficient HR staff. 

b) Always Begin with Chosen Procedures to be Automated to Show Efficacy

To fully realize the tremendous potential of robots, it is usually prudent to begin Human Resource Process Automation implementation with selected HR operations that are most suited for automation. Some of the process characteristics to consider for Human Resource Process Automation adoption include: 

  • Processes that are stable, predictable, and well-documented, with constant and well-defined operating expenses 
  • Processes with low exception rates and little human involvement 
  • Methods that may be quantified in terms of demonstrable savings, such as those linked to higher accuracy, lower costs, or quicker reaction times 
  • Processes with a high frequency or volume that generate a speedier ROI

c) Seek and Get Constant Leadership and Stakeholder Support

Human Resource Process Automation implementation in HR produces the best outcomes only when implemented and carried out in partnership with the whole team. As a result, it is critical to get continuous support from all departments, including leadership and stakeholders, who the new technology may impact. 

Seek broad input from everyone who will be touched by the digital transformation throughout the planning process, as this may assist in identifying areas where the strategy has to be adjusted or done differently. 

d) Establish Expectations and ROI Targets

To guarantee that the Human Resource Process Automation project generates a good ROI, it is critical to concentrate on the value supplied at each stage of the process. Set expectations, specify objectives, and design tactics to attain them. 


The Human Resource Process Automation market, expected to reach $3.11 billion by 2025, is at an exciting inflection point when organizations begin to properly understand its advantages over the next several years. 

By freeing workers from tedious tasks, technology promises to provide more exciting employment and a distinct competitive advantage to enterprises. The scope of robots in human resources is continually growing and is not restricted to any specific aspects inside a company. Implementing RPA in human resources may lead to increased accuracy, considerable labor savings, and reduced processing time, resulting in happier workers and customers. Human Resource Process Automation provides the necessary new solutions for the HR process, transforming the way it performs its operations. With many operating models now embracing automation, it is only a matter of time until most enterprises recognize the importance of Human Resource Process Automation technology in lowering costs, increasing efficiency, and enhancing overall HR process quality.

We provide VisionERA as an automated solution for document processing. It is an intelligent document processing platform that automates document operations for various industrial use cases. VisionERA is readily customizable and requires little user involvement after implementation. Its applications outperform Human Resource Process Automation solutions for document processing. 

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