September 19, 2022

Financial Document Automation - A Guide for Efficient Workflow!

In the United States alone, there are more than 4 trillion paper documents, and that number is increasing at a rate of 22% annually- (PWC). To deal with that organizations are imminent for financial document automation. Read ahead to learn more…

No matter what field you work in, document automation of all kinds, including contracts, sales proposals, employee contracts, purchase forms, and much more, is essential to conducting business. Documentation, however, can be a source of bottleneck and inefficiencies because it typically takes up around 50% of an employer's time. 

There are numerous options for businesses of all sizes to streamline document creation in order to not only save time but also to ensure improved workflows and greater accuracy. In the current situation, this is what document automation is all about.  The design and application of workflows and other systems that facilitate the production of electronic documents fall under the broad category of document automation. Furthermore, the term "document production" or "document assembly" has also been used frequently to describe the complete process of creating documents.

In addition, a document automation tool creates new documents by filling in a template using data that has already been collected, either from an external source or by the user using a questionnaire. The software allows for quick and simple document production by heavily populating any conditional or variable text within a document, such as dates, names, and figures, across the document or even with a group of papers. 

Document automation is not a novel idea. It has existed for years in a variety of forms. Additionally, businesses that wish to automate their document creation process must either develop an in-house solution that involves purchasing expensive on-premises software or employ a qualified consultant to assist with the setup. 

What is Document Automation?

Document automation, also known as document assembly, uses hardware and software to manufacture electronic documents with little assistance from humans. 

Complete end-to-end document management workflow, including scanning, data extraction, data capture, data storage, data conversion from unstructured to structured data, and document classification, can be automated using software. This is known as document automation. 

New documents are created using text and data that have been retrieved from a variety of sources. Rules are laid forth in the form of premade templates that can be used as a manual when generating a finished product. The most recent advancement in broader technological trends known as electronic document management pertains to document automation (EDM). Document automation, sometimes referred to as document generation or document assembly software, refers to the process of producing a new document by filling out a template with information. A document template provides a structure for quickly producing a final document. Final documents can sometimes take the form of a PDF.

Before Moving Ahead, Let's Discuss Some of the Use Cases of Financial Document Automation:

  1. Building customer risk profiles 

obtaining information from client surveys, verifying it from various online resources, and generating a risk score through the use of intelligent document processing throughout the  KYC and loan processing. 

  1. Processing mortgage documents 

By employing intelligent data capture to start further processing, data may be extracted from mortgage forms and supporting documents as well as updated in the main systems and databases. 

  1. Processing Financial Instrument Applications 

BFSI units produce a variety of goods. Automate the processing of application forms for various items, and expedite the processing of instruments. Intelligent document processing can increase productivity by 60%. 

  1. Extracting bank report details 

Federal financial regulators communicate with banks frequently, and banks provide a large number of reports. Auto-extract information from these multi-structured reports, and use intelligent document processing to speed up procedures. 

  1. Detecting fraud 

The integration of paper-based data into artificial intelligence-powered fraud detection engines is made possible by intelligent document processing. Get a 360-degree perspective of potentially fraudulent instances by automatically extracting data from unstructured to multi-structured documents and feeding it into the fraud detection engines. 

  1. Account Creation 

Automate account opening by removing data from paper-based forms, then use intelligent document processing to begin the account opening procedure. Add the data to the main systems. Utilizing robotic process automation, modernise the other linked systems and eliminate swivel chair usage.

  1. Closing of Account 

Automate account closure by removing data from relevant forms, then use intelligent document processing to start the account closure procedure. Use robotic process automation to update the data in several core banking systems to advance the process. 

  1. Extrapolation of Data from Annual Reports 

Create research reports for informed decision-making by automatically ingesting data from annual reports using intelligent document processing.

IDP is a system that automates data extraction from challenging, semi-structured text and is based on AI and machine learning. IDP extracts, analyses, and classifies data in an organised manner using technology. It is necessary to "teach" an IDP system how to process using training models that include the kinds of documents that it will have to handle.  One amazing IDP use case is the capability to input paper-based forms into fraud detection engines utilising Artificial Intelligence algorithms. In order to provide a 360-degree perspective of potentially fraudulent instances, IDP may automatically extract data from documents and feed it into a bank's fraud detection systems. This both saves banks time and shields them from the dangers of applications that are not authentic.

Financial document automation  also facilitates the processing of documents following the termination of a loan, produces client risk profiles and risk assessments through KYC, and enables the transmission of paper-based data to artificial intelligence (AI)-based fraud detection engines. To speed up device processing, it also aids in processing financial product applications and billing forms for various items. 

IDP Workflows

First, scanning hardware devices collect data from paper-based documents, transform that data into electronic formats, and then supply the digitized copies of documents as input to IDP solutions. IDP solutions use computer vision algorithms to recognise various document layouts from scanned photos, PDF files, and other file types, both digitally and physically. 

The ability to recognise characters, symbols, letters, and numbers from paragraphs, tables, or unstructured text in documents is provided by Natural Language Processing (NLP) technology combined with IDP workflows. It combines them using OCR, and with 99%+ accuracy, it reads data from documents and integrates it into content management systems using methods including named entity identification, sentiment analysis, and feature-based tagging.

The Workflow Process is Shown Below

  • DOCUMENT PRE-PROCESSING: Noise Reduction & Deskewing. 

  • DOCUMENT CLASSIFICATION: Classifying different document types using supervised/unsupervised learning & NLP. 

  • DATA EXTRACTION: Key-value pair and line items extraction using NLP, ML. Deep Learning, and OCR .

  • DATA VALIDATION: Fuzzy logic, RegEx, and Predefined set of rules .

  • HUMAN REVIEW: Human-in-the-loop for supervised learning.

The Power of Custom Workflows

Document workflow management is the process you use to distribute, remove, update, categorize, and control the documents in your business. The technique is meant to provide clear instructions on how to carry out a task in the documentation management life cycle.  Digital document workflows automate business processes. Software is used to digitize, construct, and automate analogue business processes through the use of digital workflows. 

A workflow specifies the order in which and by whom particular processes are to be carried out. Workflows have a defined start point, significant process steps that may or may not require human judgment or approval, and a defined end point.  The assignment of tasks and the creation of rules for the management of business processes within an organization are the basic definitions of workflow management. Workflow management also specifies the actions that start a workflow, such as saving an incoming invoice or other document. 

Workflows can also be triggered by deadlines or changes to a document's status in the document workflow management system, but their development needs to be planned, modeled, and tracked. This task is finished by a document workflow management platform that supervises and controls workflows within the company. 

A Document Workflow Management Solution's Features Include


  1. A workflow management solution can be used to model, regulate, monitor, and optimise the systems and processes of workflows as well as their specific work stages. 
  2. A capable workflow management system regularly evaluates the workflows. 
  3. Workflows within divisions within the same organization can differ substantially. This variation is recognised by the document workflow management technology, which enables more fluid document distribution.

Bottom Line

IDP has the power to completely transform banking. Data management in banking and financial industries has been made easier by the combination of technology and innovation. Effectively managing data mismanagement, employee expense fraud, human error compliance violations, etc. using conventional ways was getting harder and harder. Banks can simplify procedures and get rid of unnecessary data by selecting IDP software with AI. 

To increase the accuracy of data entry/output and the client experience, IDP helps banks automate manual banking forms linked to loan formulation, loan application, bank account opening, and other enquiries. IDPs aid employees further by ultimately lowering the expenses of data processing and assisting them in achieving their objectives. The future with IDP is undoubtedly far less stressful from the perspective of the banking and financial sectors.


By leveraging VisionERA, you may put an end to laborious, error-prone manual financial document automation. VisionERA's highly developed platform makes it simple to process multiple documents at once with VisionERA’s AI, ML and computer vision capabilities which are honed to produce reliable findings. 

Financial documentation automation with VisionERA will not only help you in getting the desired results in less time as compared to other players, it will help you in getting competitive advantage in the long run as well with respect to your competitors.

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