Are you one of those people who hates doing paperwork? Most people are. It's tedious, it's boring, and it takes up a lot of time. But what if there were ways to make the process faster and more efficient? There are, and I'm going to share five of them with you in this blog post.
1. Use a Scanner to create Digital Copies of Documents
If you're still using paper documents, one of the best things you can do is to scan them and create digital copies. That way, you can store them on your computer or in the cloud and access them anytime, anywhere. And if you need to make a change to a document, you can do it quickly and easily without having to print out a new copy.
2. Use an Optical Character Recognition (OCR) Program to Convert Scanned Documents into Editable Text
If you have a lot of paper documents that you need to digitize, an OCR program can be a lifesaver. OCR software converts scanned images of text into editable text, so you can edit, search, and share your documents without having to retype them.
3. Create Templates for Common Document Types
If you find yourself creating the same type of document over and over again, save yourself some time by creating a template. That way, you can just fill in the blanks instead of starting from scratch each time. Most word processors have template features built-in, so you can create custom templates for your specific needs.
4. Store Frequently used Information in a Database or Spreadsheet
If you find yourself entering the same information into documents on a regular basis, save yourself some time by storing that information in a database or spreadsheet. That way, you can just insert it into your document when you need it, instead of having to type it out each time.
5. Use a Word Processor's "Track Changes" Feature
If you need to collaborate on a document with someone, use your word processor's "Track Changes" feature. This allows you to see all of the changes that have been made to a document, and it can help you keep track of who made what changes.
By following these tips, you can make document processing faster and more efficient. So why not give them a try? You might be surprised at how much time you can save.
VisionERA IDP platform- helping organizations process documents at the speed of light
If you are still unsure about these ways and want an expert to process the countess documents that your organization deals with, schedule a demo with VisionERA IDP experts. We use proprietary AI Technology to revolutionize document heavy business processes. Power packed with features such as industry beating table detection, automatic gridlining within tables, a recommendation engine that allows for better sampling of feedback files, and a collaboration window that aids business heads to drive IDP penetration across the organization - we make it possible for you to enhance your document processing capabilities besides helping you save time and costs.
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