August 25, 2022

How to Scan Large Documents Seamlessly with VisionERA?

Scanning large documents can be a hassle if you do not have the right tools. Learn how you can do that seamlessly with VisionERA.

Scanning large documents is often tedious, which is why people spend a lot of time behind it. However, they should not be spending their precious time on that when automation is here to solve the problem.

You may want to scan large documents like spreadsheets and drawings among others for archiving or sharing with others. An automated tool will help as it is quick, reliable, and can scan different sizes of paper. You also get other options to store, organize, and share with others for seamless collaboration.

This article looks at how you can scan large documents with an automated tool like VisionERA.

What Paper Sizes are Large Format Documents?

When we talk of large format documents for scanning, it is usually about a document with a size larger than A4. These documents differ from other smaller types and require special scanning equipment. Here are some common examples of large format documents you will usually encounter.

  • Schematics
  • Newspaper pages
  • Paintings
  • Maps
  • Architectural Blueprints
  • Engineering diagrams
  • Pages from large books
  • Certificates and awards

Process of Scanning Large Format Documents?

The process of scanning large format documents is quite different from what you used to do the same for standard-sized documents. To begin with, you need different equipment. The regular scanners can handle letter size and legal documents. You thus need oversized scanners with a flatbed to scan large format documents.

When you use an oversized scanner, there is no need to splice the document you want to share. Furthermore, you do not need to edit and collate multiple digital files to create a single image. It usually requires a lot more time to scan large format documents than the standard ones. For example, an architectural drawing and blueprint are peculiar examples that would take a lot more time to scan.

Handling the size of these documents is another challenge. It necessitates the need for more labor and careful handling. The process is thus more intensive than regular documents that you can scan within minutes.

How VisionERA makes it Seamless to Scan Large Format Documents?

VisionERA is a next-gen Intelligent Document Processing (IDP) platform that helps you scan documents quickly and easily. It comes with an advanced HI-AI (human and artificial intelligence) collaborative mechanism that allows you to explore the best benefits of automation with minimal but essential human involvement.

Here’s how you scan large format documents with VisionERA.

Step 1:

You can start the document scanning process from the corners of the document. You will need to scan the entire document in parts.

Step 2:

To scan the next section of the document, you need to slide the document. Ensure there is some overlapping with the previously scanned portion of the document. You will get some common portions that will help when you stitch together the different parts of the image into one.

Step 3:

Repeat the process until you scan all the parts of the document.

Step 4:

Stitch together the document by combining the different portions of the scanned image. Once you get the desired output, you can save it and share it with your colleagues for further use.

Advantages of using VisionERA to Scan Large Format Documents

Here are some reasons why VisionERA is an ideal choice to scan large format documents.

Enables Seamless Document Accessibility

When you're looking for a document, you want it to be easy to find. With VisionERA, you can use keyword searches to locate any document quickly and easily. You can even share it with others who need access to it. If you want to store and index them, you can use identifiers based on your requirements.

Leads to Saving of Time

VisionERA is a time-saving platform designed for modern-day, document-heavy businesses. It saves you time by scanning large format documents and converting them to digital files. VisionERA also saves you time by allowing you to use the scan function without manual intervention. Experience the power of automation like no other with VisionERA.

Preserves Document Quality

The best way to preserve the quality of your documents is to get them scanned before they deteriorate. VisionERA's large format document scanners ensure you preserve your documents for decades to come. It is a reliable, accurate, and cost-effective solution that helps you scan your large documents quickly and efficiently.

Saves Space

When you have to store all those boxes of paper, it takes up a lot of space. And if you have an office with limited space, this can be a serious problem. With VisionERA, you don't have to worry about storing boxes of paper anymore. All your documents will be digital and stored on your computer or cloud storage account.

Helps you Archive Documents

The most obvious advantage of using VisionERA to scan large format documents is that you can store them for extended periods of time. With VisionERA, you can scan large format documents and store them in the cloud so that they are available for viewing later on.

Creates a Centralized Repository

VisionERA's document scanning software creates a centralized repository of documents that you can search and retrieve. You can quickly find the information you need. It also reduces the risk of losing important documents in your office.

What makes VisionERA unique?

Here are some reasons why VisionERA is a standout platform to scan large format documents.

Complete Automation

If you are looking for a platform that will scan large format documents with complete automation, VisionERA is the one. VisionERA has been developed from the ground up to automate the entire process of scanning large format documents. You can get your documents scanned with just a few clicks.

Continuous Learning

VisionERA is an intelligent, self-learning platform that constantly improves. The platform uses a unique combination of algorithms and deep learning to scan large format documents. However, it does have unique capabilities of its own. It constantly learns, adapts, and improves its performance.

Over time, it will get better at recognizing what you're scanning with each use. It will help you scan faster and more accurately over time.

Real-life Document Training

The most important thing to consider when scanning large-format documents is whether or not the software will be able to distinguish your document’s content from everything else. VisionERA is a comprehensive platform that is trained on actual real-life documents. It can deliver high accuracy with a low false positive rate.

VisionERA uses its knowledge of real documents to recognize them during the scanning process. The platform can detect errors in a document and ensure they do not affect the accuracy of the output.

Use Cases of VisionERA across Industries

Here are the various industries that can use VisionERA as part of their document processing needs.


The healthcare industry produces a lot of large format documents. It can be both a blessing and a curse. On the one hand, it is great to have all that information available in one place so you can refer back to it whenever you want to. But on the other hand, having all that information in one location can be a nightmare if you do not have an efficient way of organizing it.

VisionERA is here to help. It makes organizing and storing large format documents as easy as possible. VisionERA ensures all your scanned documents remain in one central location so you can find them when you need them most.


Insurance is an excellent use case for VisionERA's large format document scanning technology. The insurance industry is one of the most paper-heavy in the world, and it stands to gain a lot from the power of automation.

With VisionERA, you can scan your large format documents and convert them into digital files that are manageable and easier to search through. This will allow you to reduce the amount of paper in your office, which means less waste.


Large format documents are common in logistics for shipping manifests, inventory sheets, and other critical forms. When you are shipping something across the country or even internationally, you need to keep track of what's going on at all times.

Having a system that allows you to scan large format documents as quickly as possible can help your business stay on top of things, even if there's an issue with a shipment or some other problem.

Financial Services

Large format documents, such as loan agreements, mortgages, and deeds, can be a challenge to scan. They are often on thick paper, which makes them difficult to photocopy. They also contain sensitive information that needs to be kept confidential.

VisionERA can capture these documents in their original size without degrading the quality of the image. The ability to capture images at full size means that financial services companies no longer have to worry about printing out these documents.

Bottom Line

VisionERA offers the ability to scan large format documents, or any documents traditionally hard to scan, like blueprints and engineering drawings, with ease. The platform allows you to have complete control over the process. Furthermore, the advanced features and continually improving algorithm enable you to achieve the highest quality scan possible.

Contact us today for more details on how VisionERA is the best choice to scan large format documents for your business.

Get Started with your Document Automation Journey

$0 Implementation cost | $0 monthly payments -> No Risk, No Headaches

Pay only for Satisfactory Results!

Sign up for Free Trial